Job Descriptions

The statements contained in the job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job requirements or duties performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

To view job postings for open vacancies, please refer to the following link: Job Openings at St. Clair County.

Title: Office Coordinator
Department: Parks & Recreation Updated: 04/2018
Division: Parks & Recreation FLSA Status: Not Available
Bargaining Unit: AFSCME 1089 Wage Range: Not Available

Responsible for managing the daily operations of the office.  Prepares various administrative financial and informational reports.  Assists the Director in the annual preparation and implementation of the budget.  Responsible for maintaining all records and balances fund accounts.  Attends and participates in various Parks and Recreation Commission meetings.  Records and transcribes minutes for the Parks and Recreation Commission and Finance Committee meetings.


·         Prepare, reconcile and maintain monthly financial reports and balance fund accounts.

·         Responsible for verifying millage funds collected.

·         Responsible for the investment of department revenues.

·         Assist in the annual preparation and implementation of the budget.

·         Calculate the annual local millage distribution and disburse to local communities.

·         Review invoices for accuracy and prepare vouchers for payment.

·         Collect and deposit facility use and equipment rental fees.

·         Schedule various meetings, appointments and conferences and make necessary arrangements to reserve conference or meeting rooms.

·         Input employee information into payroll system.

·         Prepare and maintain personnel and payroll records.

·         Maintain records for comp. time, sick and vacation days.

·         Assist customers with County Park facility reservations and determine appropriate fees.

·         Assist customers with Showmobile and portable bleacher reservations.

·         Prepare and distribute monthly events calendar for County Parks.

·         Prepare and distribute monthly calendars for Showmobile and portable bleacher deliveries.

·         Perform liaison duties between department, other offices, commissioners, contractors and vendors, as required.

·         Attend and record minutes of meetings (some in the evenings).

·         Maintain record of public meeting minutes.

·         Order supplies, uniforms and solicit bids, as needed.

·         Assist with preparation of grant reimbursement requests.

·         Assist in the interviewing and hiring process for new employees.

·         Other duties as assigned.



Work is performed under the general supervision of the County Parks and Recreation Director or other designated official.




·         Associates degree, or any equivalent combination of education and experience which provides the required knowledge, skill and abilities.

·         A minimum of three to five years of experience in a modern office environment preforming responsible clerical tasks.

·         Demonstrated knowledge of and considerable experience in the Parks and Recreation department.

·         Some experience in taking minutes at public meetings.

·         Complex accounts receivable/payable practices, banking procedures, third party billing and private pay processes.  Proficient in accounting software, i.e. Bi-Tech or One Solution. Ability to reconcile financial reports or records; process department payroll; prepare and reconciled journal entries; purchasing procedures. Knowledge of accounting principles, audit standards, budgeting; annual financial reporting; and IRS practices for Federal, State and Local. Knowledge of liability coverage and claims procedures.         

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.             

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.             

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.


·         Ability to demonstrate predictable, reliable, and timely attendance.                

·         Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              

·         Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     

·         Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.                                                                        

·         Ability to use discretion and maintain sensitive and confidential information.     

·         Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.

·         Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                             

·         Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.

·         Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook as required.  Proficiency may be tested.

  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
  • Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.

·         Must be available evenings, weekends and holidays.

·         Possession of a valid CPR, first aid and AED certification, or successfully complete the training within thirty (30) days of employment in the position.

·         Possessions of a valid State of Michigan Commercial Driver’s License, or successfully complete the training within ninety (90) days of employment in the position and maintain eligibility to drive as per the County’s vehicle policy throughout employment in this position.



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to:

·         Speak to others to convey information effectively.

·         Read, interpret and understand procedures, rules, technical information, instructions and manuals.

·         Hear and understand information presented through spoken words and sentences.

·         Specific vision requirement includes close vision, distance vision, color and depth perception.

·         Use hands to operate a computer, handle materials and operate equipment.

·         Push or pull carts, reach with hands and arms forward, above and below shoulder level.

·         Lift, move or carry objects, equipment and supplies weighing up to 25 pounds.

·         Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner.

·         Stand and walk, climb stairs.

·         Normal office hours are from 8:00 a.m. through 4:30 p.m.

·         Generally works in a normal office environment. 

·         The noise level in the work environment is moderate with many interruptions.

·         Ability to work evenings as needed.



Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.




It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.


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Contact Information

Human Resources
200 Grand River Avenue, Ste. 206
Port Huron, MI 48060

Phone: (810) 989-6910
Fax: (810) 985-3493
Email: Human Resources