Job Descriptions

The statements contained in the job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job requirements or duties performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

To view job postings for open vacancies, please refer to the following link: Job Openings at St. Clair County.

Title: Financial Services Manager
Department: Public Health - Administration Updated: 07/2019
Division: Agency Support FLSA Status: Exempt
Bargaining Unit: CANUE Wage Range: Not Available
POSITION SUMMARY:

The Financial Services Manager supervises and monitors the activities and personnel of the accounting, accounts payable, billing, accounts receivable, and purchasing functions of the Health Department.  This position assists the independent and State auditors with the examinations of the financial records and is responsible for all grant budgeting and reporting activities.  Maintains and is responsible for the Health Department general ledger and chart of accounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Maintains the general ledger in a manner consistent with Generally Accepted Accounting Principles, the pronouncements of the Governmental Accounting Standards Board and

2 CFR.200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

  • Prepare and/or review and approve all journal entries to be posted to the General Ledger.
  • Review all Department Accounts Receivable and Accounts Payable reports.
  • Prepare and maintain County and grant budgets with multiple year-ends.
  • Prepare and maintain Health Department Manning Table.
  • Review and submit all Department Budget to Actual reports, grant reimbursement requests, and grant Financial Status Reports, and makes recommendations.
  • Investigate questionable data.
  • Approve all Department Accounts Payable transactions.
  • Approve all Department Purchase Orders and Payment Vouchers.
  • Approve payroll transactions, including reviews for compensatory time and overtime.
  • Develop accounting policies and procedures.
  • Assist with overall Department Quality Improvement and Strategic Planning.
  • Assist Health Department divisions in obtaining financial data.
  • Organize or perform complex accounting reconciliations for the annual audit.
  • Maintain a complex chart of accounts in a highly sophisticated accounting software system.
  • Oversee Health Department portion of annual single audit, independent audit, and State audits.
  • Ensure grant and governmental compliance and reporting.
  • In times of a public health emergency, may be required to report for specialized assigned duties, and perform emergency response roles, as required.  Participates in emergency preparedness training and exercises.

·         Other duties as assigned.

SUPERVISION RECEIVED:

Financial Services Manager is supervised by the Health Department Administrator.

SUPERVISORY RESPONSIBILITIES:

Overall supervision of all Department general ledger and grant financial activity, and direct supervision of Department Purchasing, Accounts Payable, Accounts Receivable, Billing, and Accounting personnel.

EXPERIENCE, SKILLS, EDUCATION:

·         Must have a minimum of three to five years of increasingly responsible work experience as an accountant which shall have included a minimum of two years audit experience with a properly licensed CPA firm.

·         Must have a Bachelor’s degree from an accredited university or college with a major in Accounting.

·         Certification as a CPA, CGFD, CMA or CGA is highly preferred.

·         Previous experience in a standard governmental accounting environment preferred.

·         Manage and direct departmental operations, including budgeting, strategic planning. Knowledge of and interpret applicable federal, state and local regulations. Develop, apply and explain department procedure and policies. Plan and coordinate work staff activities, prioritize, instruct, set deadlines, objectives, measure success, and make recommendations and resolve issues. Methods of research, planning, conducting and implementing major studies or projects. Design and recommend new forms, reports or procedures. Ability to understand and work in complex data processing system, analyze data and exercise sound financial judgment. Analyze administrative problems, evaluate alternatives and implement sound solutions. Prepare and present reports, speeches or training programs to groups. Provide training and guidance in handling difficult or complex problems or resolving escalated complaints or disputes. Work independently with limited direct supervision. Coordinate activities with other divisions.

·         Complex accounts receivable/payable practices, banking procedures, third party billing and private pay processes.  Proficient in accounting software, i.e. One Solution. Ability to reconcile financial reports or records; process department payroll; prepare and reconcile journal entries; purchasing procedures. Knowledge of accounting principles, audit standards, budgeting; annual financial reporting; and IRS practices for Federal, State and Local.      

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.             

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.  

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.

ESSENTIAL ABILITIES FOR ALL ST. CLAIR COUNTY JOB CLASSIFICATIONS:

·         Ability to demonstrate predictable, reliable, and timely attendance.               

·         Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.                

·         Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     

·         Ability to learn from directions, observations, and mistakes; and apply procedures using good judgement.                                                                      

·         Ability to use discretion and maintain sensitive and confidential information.   

·         Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.

·         Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                            

·         Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.

·         Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

  • Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook as required.  Proficiency may be tested.
CONDITIONS OF EMPLOYMENT:
  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.

·         Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to:

·         Speak to others to convey information effectively.

·         Read, interpret and understand procedures, rules, technical information, instructions and manuals.

·         Hear and understand information presented through spoken words and sentences.

·         Specific vision requirement includes close vision, distance vision, color and depth perception.

·         Use hands to operate a computer, handle materials and operate equipment.

·         Push or pull carts, reach with hands and arms forward, above and below shoulder level.

·         Lift, move or carry objects, equipment and supplies weighing up to 35 pounds.

·         Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner.

·         Stand and walk, climb stairs.

·         Travel to various County departments when needed.


AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

 

 

It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.

 



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Contact Information

Human Resources
200 Grand River Avenue, Ste. 206
Port Huron, MI 48060

Phone: (810) 989-6910
Fax: (810) 985-3493
Email: Human Resources